Quickie: SSRS Multi-Value Parameter Defaults

a quick tip for passing default values to an SSRS multi-value parameter during report drill-thru.

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Inspired by some StackOverflow-ing and this particular answer.

Aka: “How do I pass/assign a default set of values to a multi-value parameter in SSRS?”

We often have an SSRS report that needs to “drill thru” to another report, usually to go from a “high level view” to a “lower level” or more detailed view, or sometimes just to lead the user down the path we’ve chosen as the head analyst / BI architect.  And part of that report navigation involves initializing (set to defaults) the value(s) of the sub-report’s parameters, including multi-value parameters (which I’ll now refer to as mvp, even though, I know, it’s a ridiculously overused acronym).  These are basically arrays, but are often represented as simply comma-delimited strings, so it’s easy to forget their true nature.

beware the array in string's clothing
I see you there!

Let’s fabricate an example.  In our Sales Summary report, we have an element (a textbox, image, placeholder, or whatnot) that, when clicked, should drill-thru to Sales by Person.  Said next report requires a multi-select parameter (another term for the mvp) to have 1 or more values selected, otherwise it doesn’t render.  We’ll call this parameter SelectedNames, with value-label pairings 1=Bob, 2=Alice, 3=Mary.  When we drill-thru to this by-Person report, we want it to initially show (have selected by default) all available people.

So how do we do this?  In the properties of the “clickable” element on Sales Summary, say it’s a text-box named GoToDetails, we go to the Action tab.  We choose the “Go to report” action, select/specify the target report, Sales by Person, and then add the parameters we want to pass to it.  For comparison, I’m going to pass a “regular” (single value) parameter called @ReportDate, as well as the mvp SelectedNames.  Here’s what that all looks like, in picture form.

text box properties > actions > go to report > specify report > add parameters > enter expression
step by step

The single parameter pass-thru is, as you’d expect, very simple.  But for our mvp, we need to use the expression-builder, that little fx button stylized to look like your old high school math class days.  Here’s what that function looks like:

=Split("1,2,3", ",")

And presto!, we have converted a comma-delimited list into an array to pass into our Sales by Person report’s SelectedNames multi-value parameter.  Now it will initially render with all 3 selected people as desired.

So there you have it, a quick tip for passing default values to an SSRS multi-value parameter during report drill-thru.  But what if you wanted to pass the selected values of one mvp down to another?  Or do some clever on-the-fly mapping (conversion) from one to the next?  Well, stay tuned!  I’ll write about that next time.  =)

Thanks for reading!  For a lot more on SSRS and multi-value parameters, check out these articles: @sqlchick, @mssqltips, and @msdn.

you the real mvp meme
Well, not really, see, because MVP is now completely overused and diluted to the point that it’s nearly lost all meaning, so… but yeah, you’re cool. And stuff.

Author: natethedba

I'm a SQL Server DBA, family man, and all-around computer geek.

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